Student Employment

Vanguard University’s Student Employment office seeks to create a working environment which integrates Christian values, professionalism, and the necessary skills that will enable students to achieve success within the business world.

Frequently Asked Questions:

If you have a question that was not answered on this site, please email us at HR@VANGUARD.EDU and we’ll be happy to assist you!

1. How do I get an on-campus job at Vanguard?

When you have your Vanguard email address, you will be able to access all on-campus jobs on Lions Link (as well as off-campus jobs and internship opportunities). Go to https://vanguard.edu/lionslink to create your Lions Link account. In this competitive economy, it is a good idea to sign up for email alerts and text messages, to be the first to find out about new jobs.

Once you register you can search for jobs by your interests, location, and other key words. You can apply for jobs you’re interested in directly through Lions Link.

For resume, cover letter and interview skills assistance, visit Career Services in Scott 227 .

After you have found a job, you may submit your new hire paperwork (which includes your I-9 & W4) to the Human Resources office, housed on the Smith Hall Annex (Building 14a) .

The Human Resources Office is open from 8:00 a.m. – 5:00 p.m., Monday through Friday.

2. Who is eligible to work on campus?

The person must be enrolled as a Vanguard University student.

The student must carry a minimum of 6 units of course work in each of the Fall and Spring semesters at Vanguard University unless it is the semester the student will graduate.

The student must maintain a 2.0 cumulative grade point average. If he/she does not maintain a 2.0 grade point average, the student will be ineligible to work until the student can provide proof from the Office of the Registrar that their cumulative grade point average has reached 2.0.

3. After being hired, what’s the next step?

You’ll want to be sure to have the following forms filled in and returned to Human Resources before you begin work to enable Vanguard to issue your paycheck:

  • W-4 Federal Government form
  • I-9 employment verification form that satisfies federal immigration requirements.
Be sure to bring proof of eligibility to work such as Social Security card, valid Driver’s License, passport, or visa documentation, to the payroll office along with your completed I-9.

International students (F-1 visa) must bring their I-20, passport, and Social Security card.

Once these forms have been completed, the Human Resources Office will issue you your first time card which signifies your readiness to begin work on campus.

4. How can I locate off-campus work?

When you have your Vanguard email address, you will be able to access all on-campus jobs on Lions Link (as well as off-campus jobs and internship opportunities). Go to https://vanguard-csm.symplicity.com/students/index.php to create your Lions Link account. In this competitive economy, it is a good idea to sign up for email alerts and text messages, to be the first to find out about new jobs.

Once you register you can search for jobs by your interests, location, and other key words. You can apply for jobs you’re interested in directly through Lions Link.

For resume, cover letter and interview skills assistance, visit Career Services in Smith Hall, rooms 130 & 131. Career Services is open from Monday – Friday from 9a-6p.

5. How many hours can I expect to work?

It is recommended that all undergraduate students limit their work to 20 hours per week on campus when classes are in session, and 40 hours per week when classes are not in session. However, this guideline is a federal requirement for non-immigrant students attending on F-1 visas.

6. How and when do I get paid?

Student employees must complete time cards in order to be paid. Timecards must be submitted to Human Resources by 5pm on each due date according to the Timekeeping Calendar for Student Workers.

If the due date falls on a weekend or holiday, the timecard is due the business day prior to the weekend or holiday.

Paychecks are issued semi-monthly and can be picked up from your department supervisor on the 1st and the 16th of every month.

If the pay date falls on a weekend or holiday, the checks will be available on the business day prior to the weekend or holiday.

7. How do I clock in and clock out?

We have a new Employee Self-Service Web Portal that provides us with our payroll and HR services. This will allow you to view your pay advice on-line, along with other services beginning July 16, 2012.

The web address is www.MyPaychex.com. You will need to register and create a MyPachex account. Guides and help documents are available in the Human Resources office as well as online from the site by using the How To Use MyPaychex Tools on the homepage.

8. Are there breaks?

You are allowed a paid rest period of ten minutes in each of the morning and afternoon work periods if the work period is four or more hours. Rest periods may not be skipped to reduce time from regular hours of work in order to leave work early.

Students are not required to work more than five hours without a meal break of 30 minutes. If the total work period for the day is not more than six hours, then the meal period may be waived by mutual consent between the student and the supervisor. Meal time is unpaid and may be 30 to 60 minutes, depending on the department’s schedule.

9. What about overtime and holiday pay?

Due to the workload at peak times, a student employee’s supervisor may ask him or her to work beyond the normal shift. Vanguard University shall pay overtime pay for overtime worked in accordance with the requirements of state and federal law. Overtime is based only on actual hours worked as required. Overtime is extremely rare and should be approved prior to the student working overtime hours.

Effective January 1, 2000, as defined by the state labor laws and the Federal Fair Labor Standards Act, student employees will have overtime paid as follows:

Overtime is paid at 1 1/2 times the regular hourly rate for:

  • More than 8 hours worked in one day, up to and including 12 hours
  • More than 40 hours worked in one week
  • The seventh consecutive workday of up to and including 8 hours worked

Overtime is paid at 2 times the regular hourly rate for:

  • More than 12 hours worked in one day
  • More than 8 hours worked for the seventh consecutive workday

Vanguard University’s work week is from Sunday to Saturday.
Student workers are not awarded paid holidays. However, if a supervisor authorizes work on a holiday, the students will receive double time for working on Vanguard holidays.

10. What are my responsibilities as a student worker?

When you are hired for a position at Vanguard, you are making a serious commitment. The department that has hired you will also depend on you to perform some specific duties. Therefore, notify your supervisor promptly if you have a change of schedule, if you are sick, or if you are going to be late. When you are unable to work, it is important to let your supervisor know at the beginning of the work day. Just as with any position off-campus, you will be expected to be prompt, reliable, dependable, and willing to perform the work required. Should you decide to resign, it will be important to give your supervisor a reasonable notice of termination.

11. What about taxes?

FICA (Social Security and Medicare) and DI (Disability Insurance) are not deducted from on-campus student employees who are enrolled in 6 or more units at Vanguard University and do not regularly work more than 20 hours per week. However, if a student works on campus when school is not in session, and is not enrolled in a class at Vanguard, the law requires that the FICA and DI be deducted from the student paychecks.

Students attending Vanguard on non-immigrant (F1) visas are FICA and DI exempt.

12. Is there a dress code?

Each student employee represents the University and is often in contact with some segment of the public. In representing the University, a student worker’s personal appearance is very important. Therefore, the University expects employees to be well groomed and conservative in choosing their clothing, hairstyle, make-up, and accessories.

13. What happens if I am injured on the job?

If you are injured on the job, let your supervisor know immediately that you have been injured. The supervisor should immediately contact the Campus Safety and the Human Resources offices to report the injury. If the injury requires urgent attention, the injured worker should go to the nearest emergency medical facility for care. If the injury is life threatening, call 911 immediately, and contact Campus Safety at ext. 6799, so that they may direct any emergency vehicles to the right location. All work-related injuries must be reported to the Human Resources office within 24 hours.

List of Urgent Care Centers and Hospitals near Vanguard University

14. Will my work performance be evaluated?

Supervisors are encouraged to evaluate student employees and provide raises based upon merit. The evaluation tends to be a valuable tool in helping student employees find out how they are doing on their jobs and acts as a means of communication between the student and the supervisor.

15. How do I apply for Federal Work Study?

Students can find out if they are eligible for Federal Work Study through the Financial Aid Office. Students must fill out a Federal Work Study application with the Financial Aid Office to find out how much they are eligible for.
Federal Work Study is considered taxable income, not a scholarship.

16. What is America Reads?

America Reads is a program initiative developed by the Federal Government to provide Federal Work Study funds to colleges and universities for college students to tutor children in elementary schools. These tutors provide individualized attention to elementary aged students with a focus on reading and math. For more information on participating in America Reads, contact nina.coppersmith@vanguard.edu.

17. Can students sign up for direct deposit?

Yes, student employees can sign up for direct deposit by completing an Authorization for Direct Deposit form. This form should be submitted to Human Resources along with a voided check. Please allow two pay periods for processing. Download form here.